Local land charges

 

Each year, we receive approximately 2,000 search requests, usually from solicitors acting for buyers or sellers. Processing each search involves researching and collating information from other council departments, as well as supplying information recorded in the Local Land Charges Register.

The register information relates to Tree Preservation Orders, legal agreements and Planning Permissions. It is a search to establish whether there have been any notices registered affecting the use of a property or any proposals for the local neighbourhood that will affect the property. This requires the LLC1 form (Requisition of Search and Official Certificate of Search).

Departmental questions relate to road adoptions and the Authorities Local Plan. They require the Con29R ('Required') form, and sometimes the Con29O ('Optional') form as well:

  • A Con29R is a form of standard enquiries that asks us about a property.  It covers such information as the planning history of the property, whether the road is publicly or privately maintained and whether there are any major road and rail proposals near the property.
  • If you would like to ask a question that is not on the Con29R form, then please fill in a Con29O form.

Fees and turnaround time

Fees

We offer a number of different search services. Please see the local land charges page for an explanation of searches. 
Con29 fees from 31 March 2017 are inclusive of VAT

Standard

Local land charges standard fees
Search TypeNew charges from 31.03.17 (with VAT included on Con29)
Paper Search
(CON29R + LLC1)
£102.10
(£72.60 + £29.50)
NLIS (electronic) Standard Search
(CON29R + LLC1)
£102.10
(£72.60 + £29.50)
Standard Additional Parcel*
(CON29R + LLC1)

£29.30 per parcel
(£25.80 + £3.50)

CON29R only

Local land charges CON29R fees
Search TypeNew charges from 31.03.17 (with VAT included on Con29)
Paper CON29R£72.60
NLIS (electronic) CON29R£72.60
CON29R Additional Parcel*£25.80 per parcel

LLC1 only

Local land charges LLC1 fees
Search TypeNew charges from 31.03.17 (with VAT included on Con29)
Paper LLC1£29.50
NLIS (electronic) LLC1£29.50
LLC1 Additional Parcel*£3.50

Optional

Local land charges optional enquiry fees
Search TypeNew charges from 31.03.17 (with VAT included on Con29)
Optional Enquiries
(CON29O FORM)
£30 each

Personal searches

Local land charges personal search fees
Search TypeFee
Personal SearchNo Charge
Personal Search Additional
Parcel*
No Charge

*A separate search is needed for each parcel of land except where two or more parcels of land have a common boundary or are separated only by a road, railway, river, stream or canal. A parcel of land includes land, a building or part of a building that is separately occupied, separately rated or in separate ownership.

Please note: additional enquiries are no longer answered as part of a local search. Any additional question has to be sent to the relevant department by the customer and any subsequent fee will need to paid directly to them.

Turnaround times

The search turnaround time is approximately 7-10 working days.

If you do require a search urgently, then please contact us. We will try and do our best to help.

Personal search procedure

You can do a search through the Local Land Charges Register. Please contact us to make an appointment. We will need the address of the property to be searched, as well as the name, address and telephone number of the individual or company conducting the search. A plan is also required which should be emailed.

These can be between 9am - 12pm and 2pm - 4pm, Monday to Friday.

If you require information on how to access data on the 2016 Con29R, please see the 2016 Con29R Personal Search Access document.

Note: From 1 April 2012 any planning and related constraint information for properties and land within the South Downs National Park (SDNP) will be created and maintained by the SDNP authority. Therefore if you are carrying out a personal search on properties or land within the SDNP, you will also need to search their website for any new planning applications. Any planning information prior to 1 April 2012 will remain on Chichester District Council's planning system.

Regulations

The Local Authorities (Charges for Property Searches) (Wales) Regulations 2008

6 - Calculation of charges for access to property records

(1) This regulation and regulation 7 make provision for the charges and internal recharges made under regulation 5 (2) to be no more than the costs to the local authority of granting access to property records.

(2) Subject to paragraph (3), each charge or recharge (the "unit charge") for access to property records made during a financial year must be calculated by:

(a) dividing a reasonable estimate of the likely total costs to the local authority in granting access to property records (and performing internal transactions) during the financial year; by

(b) a reasonable estimate of the number of requests for access to property records likely to be received (from another person or different departments of the authority) over that same financial year.

(3) A local authority must take all reasonable steps to ensure that over the course of any period of three consecutive financial years, the total income (including notional income from internal transactions) from such charges and recharges does not exceed the total costs of granting access to property records.

(4) Where under paragraph (2), a local authority makes an overestimate or underestimate of the unit charge for a financial year, it must take this into account in determining the unit charge for the following financial year.

(5) Each unit charge made during a financial year must be the same amount and must be applied on equal terms, regardless of whether it is made in relation to granting access to property records or internal transactions (although multiple unit charges may be made in respect of multiple requests for access or multiple transactions).

9 - Transparency in relation to setting of charges

(1) During each financial year, a local authority must publish a statement setting out:

(a) the estimates the local authority has made under regulation 6(2) (estimates of total costs and estimates of numbers of requests) in respect of the unit charge for the following financial year;

(b) the basis for those estimates; and

(c) the amount of the unit charge it proposes for the following financial year.

(2) In respect of every financial year, beginning with that which ends on 31 March 2010, a local authority must publish by 30 June following the end of that financial year, a summary setting out-

(a) the total costs to the authority in granting access to property records or performing internal transactions;

(b) the number of requests to which those costs relate; and

(c) the total income (or notional income) to the authority from charges and recharges made under regulation 5.

(3) In respect of every financial year, beginning with that which ends on 31 March 2010, a local authority must publish by 30 June following the end of that financial year, a summary setting out the total income to the authority from charges made under regulation 8 (answering enquiries about a property).

(4) The information to be published under this regulation must be approved by the person having responsibility for the administration of the financial affairs of the local authority under section 151 of the Local Government Act 1972(1).

Drainage and sewerage enquiries

Local authorities no longer answer enquiries on drainage or sewerage. The Local Water Authority answers this information on a Con29DW form. Please contact either Southern Water  or Thames Water Authorities  depending where your property is situated.

Highways and Common Land/Village Green enquires

Though these questions are answered as part of a local search, any follow-up queries need to be directed to West Sussex County Council .

Land Registry (Ownership, Boundary and Title Deeds) enquiries

Local Land Charges have no details on ownership, boundaries or title deeds. Enquiries should be directed to the Land Registry .

The National Land Information Service (NLIS)

The National Land Information Service  (NLIS) is an example of the Modernising Government Initiative in action. It allows people quicker and easier access of authoritative, accurate and comprehensive information on all land and property in the UK. We joined NLIS in February 2002. We now receive approximately 60% of all local authority searches electronically through the NLIS Hub. The NLIS licensed channels are your point of access to local authority searches, allowing you to send and receive search reports electronically.